Job vacancy: Medical Support Secretary - Respiratory, East Lancashire Hospitals NHS Trust, Blackburn

Medical Support Secretary - Respiratory

NHS AfC: Band 3

Main area: Respiratory
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 435-MEC-356-21-B

Site: Royal Blackburn Hospital
Town: Blackburn
Salary: £20,330 - £21,777 per annum
Salary period: Yearly
Closing: 11/07/2022 23:59

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work.

Detailed job description and main responsibilities

MAIN DUTIES

Typing and digital transcription of clinical letters, correspondence, reports and other documents to support the medical secretarial team.
To prioritise administration workload ensuring deadlines are met on a daily basis providing a seamless administration service to the medical secretarial teams.
Receive telephone enquiries with tact and discretion and have the ability to deal with these appropriately and in a timely manner.
Receive, record and prioritise incoming and outgoing post, both paper and electronic, extracting relevant correspondence.
Produce regular correspondence and documents to meet specific deadlines, using packages which may include Microsoft Office, Word, Excel, Outlook, PowerPoint and in-house computer packages.
Retrieve patient results from ICE desktop in a timely manner and maintain systems for monitoring and retrieving outstanding investigations. Filing results once signed by the Consultant.
To provide general administrative duties e.g. filing, faxing, scanning and photocopying.
Tracking in/out medical notes.
Requesting notes from medical records as appropriate.
Ensure effective communication with all work colleagues, visitors and patients.
Searching for notes following case note requests from Health Records.
To cover consultants’ secretaries in their absence.
Maintain confidentiality at all times ensuring that information is only divulged to authorised sources and by appropriate means.
Input and extract data from patient administration system (PAS) and other relevant software programmes, which may be Trust-wide or speciality-specific.
Cancelling/amending outpatient clinics in Consultant’s absence.
Attend all mandatory training.

Person specification

Qualifications

Essential criteria

GCSE English at ‘C’ grade or above
RSA/OCR II Typewriting
RSA/OCR II Word
RAS/OCR Audio Typewriting stage II
Or proven ability of an equivalent level of skill

Desirable criteria

RSA/OCR Medical Audio-Typewriting stage II
ECDL
AMSPAR qualification

Experience

Essential criteria

Good keyboard skills
Six months secretarial experience or AMSPAR certificate
Ability to understand, absorb and comply with detailed procedures

Desirable criteria

Knowledge of medical terminology
Audio-typewriting experience

Personal

Essential criteria

Proven communication skills
Ability to work in a team and be supportive of team members
Able to work to deadlines
Proven ability to keep information confidential
Proven ability to manage priorities under pressure
Proven ability to use own initiative and work without close supervision

Desirable criteria

Able to provide reasonable flexibility in terms of hours worked

Dear Potential Applicant,

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust

Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.

The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.

In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

The cost of an Enhanced Disclosure will be £44.00 and for a Standard Disclosure £27.00 which includes a small handling fee.

This cost is not applicable for a Volunteer post

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The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

We aim to employ a workforce that reflects the diverse communities we serve.

We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.

We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.

If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. By telephone 01254 732075 or email admin.recruitment@elht.nhs.uk or write to Employment Services, Parkview Offices, Haslingden Road, Blackburn, BB2 3HH